What You Need to Know about Using Uber for Business

What You Need to Know about Using Uber for Business
The Siliconreview
10 September, 2019

Not every startup or other type of business realizes that Uber now offer Uber for Business accounts as well as personal accounts. Therefore, employees no longer need to submit personal expense reports to get reimbursed for business travel on their personal Uber account. Employees can still use the Uber Ride app, but simply get the charges for travel billed directly to their employer.

How Can Employees Use the Business Version of Uber?

Uber doesn’t need each employee to download a separate business app. An employee who wishes to have a trip billed directly to their employer can login to the Uber app and select the correct profile for the trip. When doing so, Uber knows the type of travel right away.

It’s possible to create a memo for the company to clarify the purpose of the trip and perhaps what client it relates to. An expense code is also entered for invoicing purposes. These fields can be set as mandatory for employees to fill out.

For mandatory information collection, the information must be entered before making a trip request. For companies that haven’t set the coding and memo as mandatory, it can be added during the ride via the ‘Expense Info’ tab. It should be noted that for the latter, the information cannot be retroactively submitted once the trip is over.

The applicable expense code is shown on the reporting along with the vehicle, pick up and destination points, duration, and the date and time for commencement and completion of the journeys too.

How Significant is Uber as a Transport Service Provider?

It’s easy to think that ride sharing isn’t a major industry, but it’s a billion dollar one. In the Los Angeles area, the most popular time for a pickup is around 11pm up to midnight. There are millions of Uber drivers worldwide with many of them operating in the US. The ones that operate in LA late in the evening are dealing with foggy or smoggy conditions and late-night driving which can often be worse than in the daytime.

When it comes to driving precision, safety behind the wheel and training, a licensed taxi driver is much safer on the road than a random Uber driver. The Uber requirements are far less stringent. This is a concern with passenger safety because experienced, safer drivers have fewer accidents when taking a fare.

Is Uber Safe as a Passenger, and What Should You Do If an Accident Occurs?

It’s reasonable to estimate that given the lower requirements for an Uber driver, they have more accidents than a regular driver on the road. This is certainly true when considering the popularity of late-night pickups and the less stringent requirements for drivers.

As a result, there can be accidents when traveling in an Uber. It also means that the rules are different to typical collisions – which can vary based on where you’re located. California, for instance, passed the Assembly Bill 2293 in 2015 which made it necessary for drivers and ride sharing organizations to carry at least $1m in liability insurance to cover from the period when the driver accepts a new passenger to when they’re dropped off. Nevertheless, this requirement falls short because it doesn’t make it necessary for ride sharing companies to provide comprehensive or collision coverage. A lot more can be learnt about this on Arash Law, who are injury lawyers practicing in the state. You can visit their website to gain a greater understanding of the law and how to handle claims. If the worst happens and you find yourself in an Uber accident, you can book a free consultation with them for instant assistance.

Uber is a useful service for employees working for a company. It makes tracking transportation expenses much easier. However, it’s a good idea to be aware of the risks when compared to just taking a regular taxi which often has more insurance coverage.