How Preventative Maintenance Can Improve Your Operations

How Preventative Maintenance Can Improve Your Operations
The Siliconreview
11 August, 2021

It is relatively common to see facility management performed with an “if it ain’t broke, don’t fix it” approach. However, a deferred maintenance management style can often lead to significant issues, delays and expenditure when repairs are needed. On the other hand, regular, preventative maintenance can help your organization run more efficiently and reduce the likelihood of disruptions from severe damage to equipment. Here are some of the reasons why you should implement a preventative maintenance strategy into your facility management.

It Extends the Lifespan of Assets

Enhancing the usable life of assets is probably the most significant benefit of preventative equipment maintenance. Performing routine maintenance on your facilities and machinery will keep them in a better condition for longer. This means that its lifespan will be extended.

It is possible to schedule the regular maintenance of assets using Computerized Maintenance Management Systems (CMMS) software. CMMS software allows you to keep track of the real-time condition of assets in your organization remotely.

Intelligent maintenance management platforms (IMMP) represent a significant innovation in CMMS technology. These integrate and analyze real-time data from various devices to produce actionable strategies. This information makes it possible to schedule maintenance for the optimal time before a breakdown, allowing you to avoid any catastrophic damages that would shorten the asset’s lifespan and any ensuing delays this would cause.

It Decreases the Likelihood of Breakdowns

Another crucial benefit of preventative maintenance over deferred maintenance is that it can reduce the incidence of breakdowns during your operations. Suppose you only perform the required repairs when it becomes absolutely essential (i.e. when equipment breaks down). In that case, your operations will likely experience significant disruptions while the asset is offline.

All in all, only about 10% of industrial equipment ever entirely wears out from proper use during its lifetime. This shows that the other 90% of the mechanical failures of assets and machinery are due to inadequate care and repairs. These preventable problems are avoidable using a preventative care model. Scheduling regular maintenance will drastically reduce the risk of sudden mechanical failures, giving you peace of mind that your operations won’t needlessly be disrupted.

Equipment is More Efficient

As well as having a longer lifespan, assets that are preventatively maintained also run more efficiently than their reactively repaired counterparts. Various factors contribute to the increase in efficiency seen using such a strategy. Firstly, the availability of equipment tends to be higher when preventative maintenance is used. This is because the downtime for assets undergoing routine maintenance is often much shorter than emergency repairs performed if it breaks down.

Also, the performance and productivity of the equipment tend to be better when it is maintained routinely. Regular maintenance will ensure that all the asset’s parts are working smoothly and well, enabling better performance.

It Can Save You Money in the Long Term

Another key advantage of preventative maintenance is that it can significantly decrease expenditure on repairs and losses associated with downtime.

As a general rule, unplanned maintenance can cost anywhere from three to nine times more than scheduled, routine maintenance. The nature of emergency maintenance means that the cost of rushing in parts, compensating specialist technicians at short notice, lost sales revenue and declines in productivity need to be factored into the expenditure. Additionally, without a schedule for routine maintenance, assets could be catastrophically damaged by the time they break down. If this is the case, you will likely need to purchase entirely new equipment, making the cost of reactive maintenance far higher than preventative maintenance in some cases.

Overall, although it might cost a bit more upfront to regularly maintain equipment (especially if you are working on a tight budget), you should consider it an investment in the businesses’ future. In the end, this will save you money over the entire life of the equipment, so it is well worth the upfront expenditure.

Your Customers Will be More Satisfied

If your equipment is always up and running as efficiently as possible, your customers will thank you. This is because increased efficiency and productivity directly translate to a stronger brand image and customer satisfaction.

Essentially, if you practice preventative maintenance in your facilities, you will avoid disruptions due to breakdowns, and the standard of goods produced will also be higher. This means that the fulfilment of orders will be more streamlined, and customers will be happier with the quality when their orders arrive. This strengthens the image of your brand but can also lead to increased sales and higher revenues as a result.

While this is crucial in manufacturing environments, it also applies to office environments as well. In this scenario, imagine that the “customers” are your employees. It has been proven that people work better in more comfortable environments. In this case, performing preventative maintenance on an air conditioner could drastically improve satisfaction and performance.

It Can Make Your Operations Safer

Using systems to accurately track the state of assets and performing regular preventative maintenance when necessary can improve health and safety in your organization.

IMMP software can play a significant role in enhancing the safety of your company. These allow you to store all asset status and maintenance data securely in a central hub. This will help you keep on top of safety issues that may arise from equipment functioning incorrectly.

Additionally, IMMP software can also be used to produce safety audits and risk assessments more quickly. This will help to spread safety information more widely throughout your organization and improves compliance with regulations.

In Summary

To conclude, preventative maintenance has myriad advantages over deferred or reactive maintenance strategies. It can help reduce expenditure, prevent disruptions, and increase the effective lifespan of assets in your company. As a result, if you have not already implemented preventative maintenance into your facility management operations, it is a strategy that is well worth considering. Pairing such a strategy with an IMMP solution like Infraspeak will allow you to schedule and manage maintenance remotely. Such software can help you to capitalize on all of the advantages offered by preventative asset maintenance.