An innovative property management software solutions proving to be a game changer in the real estate sector: Fixflo

The Silicon Review

Homeowners and tenants can testify to the fact that, more often than not, dealing with maintenance and repair for their properties is a cumbersome ordeal. Finding the right support staff and adjusting one’s schedule to accommodate them can also add to the list of woes of maintaining the property. This is where Fixflo comes to the rescue. Fixflo has fundamentally changed how repair and maintenance issues are managed in homes and places of work. Their intelligent, cloud-based software solutions help property managers improve efficiency, exceed customer expectations, and stay compliant with regulatory requirements.

Fixflo is seamlessly integrates 40+ property management software solutions. It is central hub that keeps all stakeholders in the know. No more lengthy email chains or confusing phone calls. Property management is complex and Fixflo helps you stay compliant with relevant regulatory and legislative requirements. Fixflo was launched in May 2013. In less than three years, Fixflo became the market-leading and market standard repair reporting software for lettings agents and won the 2016 Sunday Times gold award for best supplier to the lettings industry. Most recently, Fixflo was named the PlaceTech Prize winner in November 2019.

The following are the services offered by Fixflo

Reactive Repair Reporting

Occupiers can report repairs via an online, white-label reporting portal in 40+ languages, anytime, anywhere. The portal also requires occupiers to provide all the essential information you would need to obtain accurate quotes and carry out effective first-time repairs including media files for better diagnoses. Should the issue fall under the remit of the occupier, for example, a report of mildew in the bathroom, the portal advises the occupier that it is their responsibility and provides guidance on how to resolve the issue safely.

Works Order Management and Automation

Fixflo’s dashboard is designed to track the progress of all ongoing works in the maintenance cycle and alert users of outstanding tasks. Property managers can effortlessly prioritise urgent issues and overdue tasks. Fixflo’s rules-based automation tool, Co-Pilot, allows property managers to create simple rules using ‘if this, then that’ logic. For example, users can assign specific contractors automatically based on the type of repair, time of day or the portfolio/landlord. Automation helps reduce time spent on repetitive tasks and adhering to standard operating procedures so that you can focus on building customer relationships.

Planned Maintenance Tasks

Proactive maintenance in commercial buildings and apartment blocks can be highly complex. Fixflo’s planned maintenance module allows you to set custom assets, record their locations and prioritise urgent and overdue maintenance. You can schedule one-off and recurring planned maintenance tasks and let the system alert you before they’re due. With 200+ planned maintenance works templates available out-of-the-box, devising a planned maintenance strategy has never been easier.

Contractor Certification Management

Contractors and property managers receive notifications when insurance or professional certifications are about to expire. Updating paperwork on Fixflo is easier than ever, with no need for back and forth between the property manager and contractor for verification. Contractors can download a certificate template and upload the completed certificate themselves .Contractors also have a dedicated app where they can submit quotes, update work progress and issue invoices. If a task falls behind, Fixflo notifies them on their mobile phone so nothing slips through the cracks.

Emergency Repair Services

Fixflo’s Home Emergency Services provide you with access to on-demand contractors and reliable maintenance support when you need it most. A typical use case is when an occupier reports a repair in the middle of the night. If the repair meets your chosen criteria for an emergency, a contractor will be assigned to attend the property and carry out the repair.

Interactive Voice Response

Despite the widespread use of the Internet, some occupiers may have difficulty accessing the Internet 24/7. Fixflo developed Interactive Voice Response (IVR) to ensure that the sleek repairs reporting experience can be accessible to all. Occupiers can simply make a telephone call and report their maintenance issue over the phone. The automated process uses a similar approach to logging an issue online and allows the occupier to contact their property manager anytime, anywhere.

SMS Notifications

Have you ever needed to deal with access issues because the occupier was unaware of or forgot about their contractor appointment? With SMS notifications, you can send a text message to the occupier when their contractor appointment is arranged. Fixflo can also send one-day SMS reminders to prevent last-minute cancellations. Are you not getting enough feedback when issues are resolved? Requesting feedback through text messages can dramatically improve your response rate. With Fixflo, you can complete repairs issues faster, spend less time chasing up and prevent missed callouts, saving customers and contractor’s time and money.

SLA Monitoring

Service-level agreements (SLAs) are essential for internal and external purposes. You can quantify and demonstrate great customer service to clients and prospects, and your team will always know which tasks should be prioritized. To effectively monitor your SLAs, relevant data must be collected accurately and consistently. Fixflo’s SLA Monitoring module is designed to do just that.

Simply set up your internal SLAs for different types of repairs and the system will automatically apply the corresponding target to new issues. Fixflo will advise you, at any given time, which ones are close to missing target and should be handled quickly. The data collected can also provide actionable insights for your property management service.

Rajeev Nayyar, CEO and Founder